RFP: PLUTO Feasibility Study – geothermal district heating & cooling. Turkey

RFP: PLUTO Feasibility Study – geothermal district heating & cooling. Turkey Istanbul, Turkey (source: flickr/ John Virgolin, creative commons)
Alexander Richter 10 Aug 2018

The European Bank for Reconstruction and Development (EBRD) has published a call for Expressions of Interest/ Request for Proposals under the Turkey- Early Stage Geothermal Support Framework: (PLUTO)- on a Feasibility Study on the potential for geothermal district heating and cooling systems.

The European Bank for Reconstruction and Development (EBRD) has published a call for Expressions of Interest for Turkey- Early Stage Geothermal Support Framework: (PLUTO) – Feasibility Study on the potential for geothermal district heating and cooling systems.

  • Location: Turkey
  • Business sector: Sustainable Resources and Climate Change
  • Project number: 74626
  • Funding source: EIPA – EU Instrument for Pre-Accession Assistance (IPA)
  • Contract type: Consultancy Services
  • Notice type: Invitation for expressions of interest (CSU)
  • Issue date: 09 Aug 2018
  • Closing date: 05 Sep 2018   at  23:59   London
  • Access eSelection

Single Stage Open Competitive Selection – Request for Proposals

Project Description:

The Private Sector Early Stage Geothermal Development Framework (“PLUTO” or the “Programme”), approved by the European Bank for Reconstruction and Development (“EBRD” or the “Bank”) Board of Directors on 9 December 2015, is a framework of USD 125 million will enable geothermal energy developers to explore and begin production of geothermal wells in Turkey with the objective of filling the funding gap currently existing for those sub projects at exploratory stages of geothermal development.

Currently, the Programme provides funding to geothermal power production projects; however, the Bank aims to explore the opportunity to expand the Programme in order to include geothermal district heating applications and plans to prepare a larger financing facility for the cities with geothermal potential in Turkey.

The overall objective of the project is to support Turkey to take action on mitigating air pollution through promotion and utilisation of geothermal energy as a renewable heat source and improvements in access to geothermal district heating. A full independent feasibility study for Turkey’s geothermal district heating potential will address the long-term strategy for the district energy sector (district heating and cooling) in Turkey.

Assignment Description:

In the context of the Programme, the Bank now intends to engage a consultant (the “Consultant”) in order to produce a study that will focus on the overall geothermal district energy potential of Turkey, both short and long-term, and to identify the most promising three sites to evaluate their feasibility for the concept design of such district energy systems to be built (the “Assignment”).

The detailed scope of work and services (the “Services”) are further described in the full Terms of Reference (the “ToRs”) attached hereto:

Consultant Selection Procedure:

  • Single stage open competitive selection: Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
  • Assignment Start Date and Duration: The Assignment is expected to start in October 2018 and has an estimated overall duration of 8 months.
  • Cost Estimate for the Assignment: EUR 200,000 (exclusive of VAT).

The Contract award is subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended beyond the current scope.

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: It is anticipated that the contract will be financed by the EU Instrument for Pre- Accession Assistance 2013 (the “IPA 2013”),

Eligibility: There are no eligibility restrictions based on the consultant’s nationality.

Consultant Profile: Corporate services are required.

The Consultant will be a firm or a group of firms preferably with substantial previous project experience in the field of geothermal energy and district energy systems, knowledge of the gathering data process, organization and conducting the research in different industries and experience in conducting similar analysis and data analysis relevant to the long-term outsourcing of natural resources as well as public enterprise restructuring in Turkey or in EBRD’s countries of operation.

The Consultant’s expert team is expected to include the following key experts (the ‘Key Experts’):

a)Key Expert 1: Team Leader, with aGraduate Degree in geological or mechanical engineering and preferably 15 years of experience in:

  • Professional and academic experience in geothermal district energy sector;
  • The implementation of similar projects in Turkey;
  • Experience with procedures of international development and financing agencies;
  • Fluency in English and good knowledge of Turkish is desirable.

b) Key Expert 2: Technical Specialists/Data Analyst (s)with aGraduate degree in geological/mechanical engineeringand preferably 10 years of experience in :

  • The area of geothermal district energy sector planning, design, implementation and operations, resource handling;
  • Knowledge of local district heating systems and geothermal heat potential in Turkey; and
  • Good knowledge of English and Turkish.

c) Key Expert 3: Financial Analystwith aGraduate degree and preferably 7-10 years of experience in the area of cost and investment analysis in geothermal district heating projects;

d) Key Expert 4: Legal Expertwith aGraduate degree in Law and preferably 10 years of experience in:

  • The area of specialization;
  • The area of tariff legislation and social impact analysis in Turkey and knowledge of local regulations
  • Knowledge of local regulations;
  • Good knowledge of English and Turkish.

e)Key Expert 5: Environmental Expert, with aGraduate degree in environmental engineering or equivalent good knowledge of English and Turkish and preferably 10 years of experience in:

  • Geothermal energy projects and GHG emission reduction scenarios;
  • Knowledge of EBRD’s Performance Requirements as well as the Bank’s Environmental and Social Policies.
  • Previous experience in working with EBRD or other IFIs is an asset.

Submission Requirements:

Interested consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link

Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

  1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
  2. The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person.Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

Bank Contact Person:

Aspasia Tsekeri, European Bank for Reconstruction and Development

One Exchange Square, London EC2A 2JN,

(submissions should be sent through eSelection and NOT to this email address)

Deadline to Submit Clarification Questions:

Via e-mail to the Bank Contact Person by 23 August 2018

Selection Method and Evaluation Criteria:

  1. Technical Proposal Evaluation Criteria

(a) Firm’s previous project experience in similar assignments (40%)

(b) Quality of the methodology proposed for the Assignment (30 %)

(c) CVs of the Key Experts (30 %).

The minimum technical score (St) required to pass is 80.

  1. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 80 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

  1. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

  1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
  2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.
  3. Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.

Source: EBRD